How Much Time and Money Can You Save by Outsourcing Bookkeeping Services?

The Benefits of Outsourcing Your Bookkeeping

You may be a business owner who subscribes to the maxim that time is money. Consequently, you devote the greatest amount of time to areas of your business that will increase your profit margin. 

One clear way that business owners can save time and money is by outsourcing bookkeeping services. Managing your resources properly with respect to your bottom line is essential. Having the right bookkeeping services could prevent you from needlessly spending more time and more money, which may weaken your business’s position in the marketplace. 

Nothing is more vital to the success of a company than sound bookkeeping. It assists you in improving your cash flow, setting growth goals, and tracking when your customers and vendors need to be paid. It is also critical to preparing your taxes.

In this space, we will show you four ways that outsourcing bookkeeping services will save your business time and money. You will discover how contracting out for bookkeeping services will give your company an optimal return on investment.

4 Ways Outsourced Bookkeeping Services Will Save Your Business Time and Money

 Effectively Manage Payables and Receivables

Your business is sure to save money by relying on your outsourced bookkeeping services to properly manage your accounts payable and accounts receivable. 

Here is what can happen to your company if you don’t pay your bills and suppliers in a timely manner:

• Damaged vendor relations
• Service fees
• Interest charges

These compromised relationships with your vendors could cost your business quite a bit of money if a supplier decides to switch to cash-only or limit your order volumes. Having your supplies or services reduced translates into your company not being able to respond to your clients’ needs. That may lead to lost sales. 

Track Business Write-Offs – Tax Preparation 

It is vital that you have thorough documentation of expenses that come under the category of write-offs for your business. Your outsourced bookkeeping services team will enable your company to track these expenses. You can then confidently deliver this information to your tax preparer. 

At PorterKinney, we include tax preparation as part of our comprehensive financial services for businesses of all sizes. 

Increase Productivity

In an attempt to save money, you may add financial management to one or more of your employees’ responsibilities. Doing this will inevitably take them away from their primary job functions. Less output from your staff could result in diminished productivity.

But if you outsource bookkeeping services, your workers will be able to devote their full time and attention to their primary duties, and this is bound to increase productivity. 

It is bad for business to force employees to wear too many hats. Freeing up your workers to grow and succeed in their jobs will pay major dividends for your company and may even strengthen your bottom line.

Prevent Unnecessary Fees

If you’re like many business owners, you probably don’t have adequate time, experience, or knowledge to competently manage the books. Ultimately, there is the very real risk of mistakes and omissions occurring in your company’s record keeping. This could cost your business a lot of money.

However, if you contract out for bookkeeping services, you are free from having to manage your finances. You can, instead, feel confident that a competent team of bookkeepers will effectively handle the financial side of your enterprise. 

By relying on outsourced bookkeeping services, you also greatly decrease the possibility of mistakes being made, and fees having to be paid. Your outsourced bookkeepers are aware of reporting deadlines, and when remittances amounts associated with income, payroll, or sales tax must be made. 

As a result of this effective financial management, your business will not be in danger of overlooking critical deadlines. Your outsourced bookkeepers will be sure that your remittances and returns are submitted accurately and on time. This allows your business to avoid costly late fees and penalties. 
Hiring a Full-Time Bookkeeper vs Outsourcing

If you are contemplating hiring an in-house bookkeeper, thinking that you may save your business money, consider the following expenses associated with the hiring for this full-time position:

• Fringe Benefits
• Wages or Salary
• Company Resources, such as furniture, computers, printers, and more
• Incentives or Bonuses
• Facility Fees

Here are the time commitments involved in hiring a bookkeeper for your business:

• Interviewing, Hiring, and On-boarding tasks
• Training 
• Managing

Note:  You will have to devote this same amount of time again for another employee you hire who will manage the books when your bookkeeper is on vacation, taking sick leave and other days off. 

So, as it turns out, having a bookkeeper on staff can be a costly endeavor. You’re allocating essential resources to this bookkeeping position that could better be used to grow your company and bolster your bottom line. 

Conversely, here is how outsourcing bookkeeping services could significantly lessen these costs:

• You are paying for a service instead of an employee.
• You do not need to manage an employee outside of their bookkeeping duties.
• You will pay the same rate even if your outsourced bookkeeper quits their job and is replaced.
• No extra time and money have to be dedicated toward the development of the bookkeeper.
• You have complete control over your payroll.

Look to PorterKinney for Outsourcing Your Bookkeeping Services

How much time do you spend each week trying to keep track of your business expenses and income? Many small business owners can save time and money by outsourcing their Bookkeeping to PorterKinney.

PorterKinney CPAs can develop a cost-effective bookkeeping solution for businesses of any size. We tailor our solutions to meet the unique needs of your business.

If you are interested in outsourcing your bookkeeping services, we invite you to reach out to us. You can also call us at our two offices in the Tri-Cities:

Richland, WA – Main Office – (509) 703-7300

Kennewick, WA Office – (509) 586-4194